Scope Legal Privacy Policy

1. Introduction

Scope Legal is a trading name of Scope Legal Pty Ltd (ACN 601 320 450) (we, us, our). We are committed to safeguarding the privacy of information provided to us and information about visitors to our website and any other associated websites under our control (together, our Websites). We are the data controller of any personal information provided to us when you use our services as set out in section 2 below.

This Privacy Policy sets out how we collect and use your information and the rights you have in relation your information. Your use of our online services or your provision of information to us constitutes your acknowledgment of the terms of this Privacy Policy.

Please do not send us any of your information if you do not want it to be used in the ways described in this Privacy Policy.

2. Scope of Privacy Policy

This Privacy Policy applies in the following circumstances:

• when you request information from us or provide information to us, including via a Website;
• when you or the organisation you work for engages our legal or other services;
• when you or the organisation you work for are a counterparty, or provide services to a counterparty, of any of our clients;
• as a result of your relationship with any of our clients, including when you or the organisation you work for is a regulator, government agency, court, tribunal or other law enforcement agency;
• when you apply for a role with us;
• when you attend our events;
• when we conduct searches on you in connection with our client acceptance or business development processes;
• when you visit any of our Websites and online services; and
• when you are entered onto our mailing lists to receive publications and other marketing emails (please see section 11 for more information).

3. Information collection

We may collect personal data from you in the course of our business, including when you engage our legal or other services, through your use of any of our Websites, when you contact or request information from us, or as a result of your relationship with our staff and clients.

The personal information that we process includes, but is not limited to:

• contact information, such as your name, the company you work for, your title, your position, your relationship to a person, your postal address, email address and phone number(s);
• identification and background information provided by you or collected as part of our client acceptance processes, this may include your full name, photographic identification and gender;
• financial information, such as bank account and payment card details;
• technical information, such as information collected from your visits to any of our Websites;
• information you provide to us for the purposes of attending meetings and events, including dietary requirements;
• personal information provided to us by or on behalf of our clients or generated by us in the course or providing services to our clients.

We collect your personal information for a number of reasons. These may be to:

• help us deliver our legal services;
• confirm your identity;
• develop and market new services;
• comply with any applicable law or court order;
• enforce our agreements with you;
• recruit new employees.

When you use any of our online services, we may collect the following:

• information you provide by completing subscription, registration and application forms (including when you submit material or request further services);
• information you provide to us if you contact us, for example to report a problem with our online services or raise a query or comment; and
• details of visits made to our online services such as the volume of traffic received, logs (including, the internet protocol (IP) address and location of the device connecting to the online services and other identifiers about the device and the nature of the visit) and the resources accessed.

4. Use of your information

We may use your personal information if:

• it is necessary for the performance of a contract with you or the organisation you work for; or
• necessary in connection with a legal or regulatory obligation; or
• you have provided your consent (where necessary) to such use or the organisation that you work for has obtained your consent (where necessary); or
• we (or a third-party) have a legitimate interest which is not overridden by your interests or your rights and freedoms; or
• we are otherwise required or authorised by law.

We may use your information to:

• provide and improve our services and products to you or the organisation you work for (including auditing and monitoring use of those services and products);
• maintain and develop our relationship with you and our clients;
• monitor and analyse our business;
• facilitate our internal business operations;
• fulfill our legal, regulatory (including in relation to anti-money laundering or sanction requirements), accounting, reporting, risk management or professional obligations;
• send you legal updates, publications, marketing and details of events (please see section 11 for more information);
• protect, establish, exercise or defend legal rights; and
• process and respond to requests, enquiries or complaints received from you.

We may not be able to do these things without your personal information.

Whenever we collect or process your personal data, we’ll only keep it for as long as is necessary for the purpose for which it was collected, subject to satisfying any legal, accounting or reporting requirements. Personal information provided in connection with the provision of our legal services will be retained in accordance with the firm’s retention policies unless we agree otherwise with you, in writing.

In some circumstances, you can ask us to delete your data.

5. Disclosure of your information

We may share your information with third parties including:

• our clients, your professional advisers and your employer or place of business;
• third parties involved in the provisions of services to clients including barristers, solicitors and other professional advisers;
• our professional advisers, auditors and insurers;
• third party service providers to whom we outsource services, for example:
  • Insurers;
  • IT service providers;
  • Translators;
  • Document management services;
  • Marketing agencies;
• third parties with whom we have co-promotional arrangements (such as jointly sponsored events);
• third parties who carry out research and analyses of our services and products on our behalf; or
• regulatory authorities, courts, tribunals, government agencies, law enforcement agencies and other third parties.

6. Transfers of your information

Please be aware that your personal information may be accessed by third parties from countries whose laws provide various levels of protection for personal data which are not always equivalent to the level of protection that may be provided in your own country. Where we transfer your information internationally we will take reasonable steps to ensure that your information is treated securely and the means of transfer provides adequate safeguards.

If you have any questions in relation to the transfer of your personal information please contact us at [email protected].

7. Security

We take reasonable steps to hold information securely in electronic or physical form and to prevent unauthorised access, modification or disclosure.

The transmission of information via the internet is not completely secure. We cannot guarantee the security of your data transmitted to our online services; any transmission is at your own risk.

8. Cookies

We use cookies on our online services. Cookies are small text files created and stored on your hard drive by your internet browser software, in order to hold relevant information about the website you are currently viewing.

We use cookies to monitor your use of the Website, to observe behaviour, compile aggregate data and provide users with an improved and more effective service.

There are a number of ways you can manually manage cookies on your computer/device. If you access the Internet from more than one computer/device it is important to ensure each browser is configured to suit your cookie preferences. If you wish to block all cookies all the time you can set your browser to do this.

Please note that blocking cookies may result in some parts of our site not working as efficiently as they might otherwise do or at all. This may affect your browsing experience.

9. Third party sites

Our Websites contain links to other sites which are controlled by third parties.

Visitors should consult these other sites’ privacy policies and please be aware that we do not accept responsibility for their use of information about you.

10. Your rights

The privacy laws of some jurisdictions may give you the right to access, amend or erase your personal information or, in some circumstances, to restrict or object to the processing of your personal information.

If you would like to request a copy of your data, or would like to take steps to exercise any of your rights please contact us in writing as set out below. We may refuse to provide access and may charge a fee for access if the relevant legislation allows us to do so, in which case we will provide reasons for our decision as required by law.

In the limited circumstances where you have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the rights to withdraw your consent for that specific processing at any time.

Information we hold about you should be up-to-date and accurate. Please advise us in writing of any changes to your information using the contact details set out in section 13 below.

11. If you do not want to receive marketing information from us

If you receive marketing materials relating to our services by email or post, you may withdraw your consent for us to send these to you at any time, by using the “unsubscribe” option included in the email or other material. Alternatively, you can let us know your preferences by sending an email to [email protected].

12. Updating this policy

We review this Privacy Policy regularly and reserve the right to revise it or any part of it from time to time to reflect changes in the law or technology practices. It is your responsibility to review the amended Privacy Policy.

13. Contact and further information

If you have any questions about this Privacy Policy, or want to submit a written complaint to us about how we handle your personal information, please contact us at:

Scope Legal
PO Box 289
Avoca Beach
NSW 2251
Australia

Email: [email protected]

You may also have the right to submit a complaint to the relevant supervisory authority in your jurisdiction.

If you make a privacy complaint, we will respond to let you know how your complaint will be handled. We may ask you for further details, consult with other parties and keep records regarding your complaint.

Last updated: March 2019